Tag: guides

Create a PowerAutomate based on a Shared Form

Only recently found out how to do this however it makes a significant difference allowing me to now create PowerAutomate (previously Flow) automations but based on a Form created by someone else but shared with me.

To do this you need to first identify the FormID for the form.   To do this, just look at the sharing link for the form.  This is the link which someone looking to complete the form would fill out, not the link which may have been shared with you to edit the form.

The FormID is the characters following the ID= part of the URL, the section redacted below:

Now in Power Automate, create a new flow with a Form submission as a trigger.

Using the FormID combo list, you will see all of your forms but not those shared with you.   As such select the option at the bottom for Enter Custom Value.

Now paste the FormID characters from earlier into the FormID box.

You can now build the rest of your PowerAutomate as required, based on the responses to the Form which has been shared with you.

Did you know: Updated

I have updated my Did you know guide to include more tips and suggestions including more in relation to Microsoft Teams which continues to be my favourite tool during this period of Remote Learning.

You can access the updated Did You Know guide here.

Teams: Creating meetings via Outlook

Up until recently I have been scheduling my Teams meetings via the Calendar option in Teams however I came across the ability to do this from Outlook or from Outlooks web equivalent which therefore allows you to use any personal email contact groups which I have created.   This makes it much easier to setup meetings with groups of people where a distribution list doesn’t exist and where adding the users individually to the meetings invitee list would be time consuming.

On Outlook assuming you have teams installed the Teams Meeting option should appear automatically in the ribbon when you are viewing you are viewing you calendar:

If it doesn’t you should be able to add it by customising your ribbon, plus if you want it to appear on your home page, when viewing your email, you can also do this.

In Web Outlook (e.g. via http://www.office.com) it is simply a case of going to your calendar and clicking where you want your meeting to occur.   Once the meeting details window appears click More Options in the bottom right of the window.

Now in the resulting window select the Add Online meeting option to the right of the Location section.   Here you can select Teams Meeting.

You have now created a Teams meeting which, once saved, all those invited will get an email invite for.   The only limitation I can see currently is I cant see a way to add the meeting to a channel if you need to do this.

For me this saves time as you can easily create personal email contact groups for those groups of people you frequently have meetings with then use this when you create the meeting so no longer need to type in the user names of each individual user.

 

Did you know?

Following on from the #DigiLearnSector twitter chat last night I thought I would share some of the Did you know tips which we have been sharing within our school.

We currently share Did you know tips weekly in an IT Services section within the whole school bulletin.   Each tip is designed to a be simple idea, tool or piece of functionality which is easy to use and easy to explain, leading to what we hope are simple bite sized tips.   We have now been doing this for a couple months, since shortly after the bulletin document was introduced and as a result there are around 9 tips in the document currently.

You can access the consolidated Did you know tips here.    I will hopefully update this periodically given we will continue to add a new tip to our list each week.

I hope you find this useful.